> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staccshare.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Collaborate Efficiently with Your Team in StaccShare

> Learn how to use StaccShare workspaces to give your team a shared file library, manage who can share files, and keep everyone in sync.

StaccShare workspaces give your team a single shared environment for uploading, organizing, and sharing files. This guide walks through the best way to set up and use a workspace for day-to-day team collaboration — from inviting members to keeping your library clean and your share activity visible to everyone who needs it.

## Setting up your team workspace

<Steps>
  <Step title="Create a workspace">
    Click the workspace selector in the top-left corner, then choose **New workspace**. Give the workspace a name that reflects your team or organisation, then click **Create**.
  </Step>

  <Step title="Invite your team">
    Go to **Workspace settings → Members → Invite members**. Enter your teammates' email addresses, assign each a role, and click **Send**. Invitees receive an email with a link to join.
  </Step>

  <Step title="Decide on roles">
    Assign roles based on what each person needs to do:

    * **Editor** — can upload files, create collections, and share links
    * **Viewer** — can browse the workspace library but cannot upload or share
    * **Admin** — can manage members and workspace settings in addition to Editor access
  </Step>

  <Step title="Set a default link expiry">
    Go to **Workspace settings → Sharing → Default expiry** and set it to **7 days**. This is a sensible starting point for most team projects and means new share links are automatically scoped to a week unless an Editor overrides it.
  </Step>
</Steps>

## Day-to-day team workflow

Once your workspace is set up, here's how to keep things running smoothly:

* **Upload to the shared library.** Upload files directly to the workspace so every Editor and Viewer can access them — avoid keeping deliverables on individual accounts.
* **Use collections to stay organised.** Create a collection per project, campaign, or sprint so related files are always grouped together.
* **Share from the workspace.** Any Editor or Owner can create share links from workspace files. All active links appear in the **Shares dashboard**, which is visible to the whole team.
* **Monitor the activity feed.** Go to **Workspace settings → Activity** to see a chronological log of recent uploads, shares, edits, and member changes.

<Tip>
  Use the workspace activity feed and share link stats to maintain full visibility over what's been sent to clients — without needing extra status update meetings.
</Tip>

## Keeping the workspace organised

A tidy workspace makes it easier for your team to find files quickly and for clients to receive the right assets. Follow these habits:

<CardGroup cols={2}>
  <Card title="Use clear file naming" icon="pencil">
    Adopt a consistent naming convention across the team — for example, `2025-07-Banner-v1.png`. Include the date, a short descriptor, and version number.
  </Card>

  <Card title="One collection per project" icon="folder-open">
    Create a dedicated collection for each project or campaign. Bundle all related files inside it so shares always point to a complete set of assets.
  </Card>

  <Card title="Archive completed projects" icon="box-archive">
    When a project is done, revoke the collection's share links to prevent stale access — but keep the files in the workspace for your records.
  </Card>

  <Card title="Review the library regularly" icon="rotate">
    Schedule a monthly check to remove duplicate files and outdated versions to keep storage lean and the library easy to navigate.
  </Card>
</CardGroup>

## Managing permissions at scale

As your team grows, keeping permissions tight ensures the right people have the right access.

<Tabs>
  <Tab title="Assigning roles">
    Give the **Editor** role to anyone who needs to upload and share files as part of their regular work. Reserve **Admin** for people who actively manage workspace members or settings — typically team leads or account managers. Assign **Viewer** to stakeholders, clients with workspace access, or anyone who only needs read access.
  </Tab>

  <Tab title="Revoking access">
    To remove someone from the workspace immediately:

    1. Go to **Workspace settings → Members**
    2. Find the member in the list
    3. Click **⋮** next to their name
    4. Select **Remove from workspace**

    Their access is revoked instantly. Any share links they created remain active until you revoke them manually from the Shares dashboard.
  </Tab>

  <Tab title="Auditing shares">
    Use the **Shares dashboard** to see all active links, who created them, their expiry dates, and view/download counts. If a team member leaves, review their shares and revoke any that should no longer be active.
  </Tab>
</Tabs>